Time & Location: 11:30 - 1:00 pm - Community Futures Office, Williams Lake, BC
In attendance (from
sign-in sheet): Diane Wright, Beth Veenkamp, Tamara Summer, Janice Breck,
Jessica Dunn, Anne Burrill, Melissa Newberry, Larry Stranberg, and Carla
Bullinger.
Review Agenda and
Minutes
· Review meeting
agenda for Sept 24, 2018
MOTION to accept
agenda as presented
Motion was made,
seconded, all in favour, motion CARRIED
· Review meeting
minutes from Jun 25, 2018
MOTION to
accept minutes as presented
Motion was made,
seconded, all in favour, motion CARRIED
Social Planning Council Survey - please participate
Please
participate in the survey sent out by the SPC - visit the following link to view the survey:
https://www.surveymonkey.com/r/FT87D9L
Discussions that followed:
Re:
date & time of meetings - there will never be a time that is best for
everyone.
Breakfast
morning, lunch
Having
meetings at one location is helpful.
Discussions:
Some
Topics of interest:
-Training
options for people with barriers (regional education council is also working on
this) - TRU, School District, etc.
-As a
volunteer based organization - there has been a noticeable decline in
volunteerism in general. It seems as there is a core group of volunteers, and
these people are burning out. Demographically they have almost been "aged
out". How do you engage people to volunteer more. What would encourage
people to volunteer more? Many new people are moving here - great opportunity
-Booklet
with groups who are looking for volunteers could be useful.
-Last
few years there seems to be a shift in the culture - and many people are
expecting compensation these days.
-Volunteering
in itself has benefits - e.g. feeling disconnected -> volunteering provides
a huge benefit.
-Information
before volunteering would be a
benefit - to know what the opportunity will be
like - different people like different activities. And - how much of a
commitment will the opportunity require? Clear expectations up front are
important for recruiting the right people.
-Sense
of belonging is important - people want to feel like they belong.
-A
Volunteer Fair - in the past too much work for the amount of participation
-Welcome
Wagon - volunteer package in this?
-This
would also help attracting people to our region - new people want to know the
opportunities available.
-Similar
programs - Books for Babies package, Real Estate Board "package"
-Information
on the benefits of volunteering would be beneficial
-Social
Media - great platform to reach people
-One on
one recruitment is more effective than a general presentation.
-TOPIC:
Youth Leadership Class - attend and share.
THRIVE Williams Lake Update
Engaging
the community to find long term solutions to lifting people out of poverty -
identify solutions that could work, and increase access opportunities to engage
in the community. Three current initiatives:
Lived
Experience Voices - provide input three ways (see poster)
Business
at it's Best - partnership with City, BIA and Community Futures (Business
Engagement Initiative) - looking for employers and employees who work in a
great environment -> collect examples, and event to showcase and share the
examples. For anyone who is an employer.
Adaptive
Leadership Training - 25 seats available. The world is changing so fast - how
do you find and create the vision. There is movement away from the logic model
into a more adaptive model (entails a solid plan, but with a windy road).
Projects are an evolving process, not
just a success or failure. This increases ownership of projects, and creates a
safer environment.
Tasha
at the Big Brothers Big Sisters has a trusted relationship with many people -
please contact her
Communities that Care Update
Communities
that Care Program Update & New Position at the Social Planning Council
CTC has
been in operation since 2008 (City and SPC), went to SD in 2011, and now back
to the SPC table.
First
community board meeting of this year took place earlier this month (the board
meets once a month). Evidence based community driven model.
Strategic
Actions - implementing Talking circles
There
is a CTC office in this building (Community Futures)
Grant Writing - your feedback is wanted
Revisiting
a discussion topic from earlier this year. We want to hear your experiences
with grant writing.
In
follow up to Nancy's discussion, and in response to feedback we have heard
across the SPC table in the past year. Sometimes it is too onerous of a
process, sometimes it takes too long (timeline is over by the time you get a
response), sometimes you only get a portion of what you applied for (which
might not be worth the time it took to prepare the application).
Discussion that followed:
Shoppers,
and Walmart - easy and clear.
A
precursor to applying would be a great benefit - e.g. 5 minute survey to
determine if you should even consider applying.
Suggestion
- contact established Network of Charitable Funding organizations - are they
aware of this type of feedback?
Annual General Meeting planning
Start
planning for the Annual General Meeting typically held in November
OPEN House
and AGM November 26th
Open
House - Time 10:30 - 2:30 pm (12:30 - 1:00 for business portion of the
meeting).
Powerpoint
Presentations on screen (and in Board Meeting).
Roundtable Updates
Please bring
a hardcopy for Jessica &/or send updates by email for distribution to the
network via community updates.
Larry
Stranberg (Community Futures) - Gaming Grant Writing Workshops in both WL and
100 Mile.
Beth
Veenkamp (City of Williams Lake) - Working on Economic development strategy.
Staff and council are in discussions about what is dooable, and what is not.
2016 census data has been analyzed - Beth will share this information. Four major construction projects underway -
Long Term Facility, Low Income Housing, Two restaurants/retail space. Question
- Does the TRIBUNE know about the open house - they are a great resource to
utilize
Jessica Dunn
- Letter of Support "template" for the SPC, and please send pictures
for our grant application.
Melissa Newberry
(BBBS) - The last Tour de Cariboo took place Sept 8th, and was quite sad
actually. Sense of community feedback - replacing this event will be very hard.
Current volunteers/participants are aging-out. Attracting a new demographic is
important. This is a fundraiser, not athletic event. Ideas are welcomed! E.g.
mud obstacle course at stampede ground.
Carla
Bullinger - ESL classes are running again. Conversation circle at 5pm on
Fridays
Tamara
Summer (United Way) - Project officially starts Oct 1 and will run until May
10th. Firesmarting for vulnerable homes in the community for people who cannot
do the work themselves. Looking to source vulnerable homes in surrounding
areas. Participants must be EI eligible and facing strong barriers for
employment and will receive training (Horton -> sends participants to United
Way). Contact Tamara directly for more information. Comment - consider literacy
and other learning barriers (multiple choice written exams are not always best
for some people).
Anne Burrill
(Changemaker Consulting) - Housing First is moving to CMHA from FBC. Email will
change, phone will remain the same. Regional Education Council (made up of
CCPL, TRU, Horton Ventures, and more) looking to put on a regional
conference/event - likely to take place in February - bring stakeholders
together to help bridge barriers for employees and/or employers looking for
skilled workers.
